Safety management software can help you track your safety and compliance. But how do you know if it’s the right one? Read this guide to learn more about safety software, along with the points you need to consider before making your selection.
Many companies are looking to modernize their safety processes and improve how they manage training, conduct inspections and document incidents. Safety Management software plays a critical role in improving how companies manage safety. But with the growing number of safety management solutions in the market, it may be challenging to choose the right product for your organization. So, how should you go about choosing a safety management software? Let’s take a look at some factors that we think are important while evaluating safety management software.
. Fit for your business
Anyone who has managed a business knows the pain of finding the right fitting solution. It’s even more difficult when trying to find the right software suit because most companies require specific items to meet their company’s policy. One important piece of advice we can offer is don’t follow the crowd – it is more about personal taste than anything else.
Start with requirements – what does your business look like today and why do you need a safety management software for? It pays to do your research and evaluate your needs and then find a system that meets those needs.
Discover what the bottlenecks in the business are, common challenges that stand in the way of increased productivity and knowledge that could have helped you improve workplace health and safety. This will be your basis that you can use to choose the right solution.
Finally, the system should make it easier for you to comply with WHS and other safety regulations.
. Features and Functionalities
Your choice of safety management software should be able to have all the features and functionalities required to be able to use the system the way you want. These two elements are very important because the safety management system you chose should be in sync with your business requirements.
Some of the functions and features that you require could include investigation capabilities, coordination functions with workers and external authorities (e.g. police and fire brigades), hazard identification and tracking tools for managing costs and reports for insurance purposes.
The best safety management software offers customizable features that you can adapt to your business including templates, forms, and processes.
Another important aspect you need to consider is safety. You need to make sure that all the data in the system is secured in a practical and smart way. The software should be able to make regular backups of your data and that the backups are secured
. Ease of use
An intuitive user interface quickly brings success when working with new software. Are the functions and possible applications obvious at first glance? Is the menu navigation, the presentation of the information and the meaning of the individual buttons clearly structured? The easier it is to use a safety management software, even for people without IT expertise, the more likely the software will be accepted and used by users which increases the chance of it improving workplace safety.
. Free trial and usage cost
There is a reason why many business owners think twice before deciding on the choice of investing in software solutions. Do not fall into the trap of staring blindly at price tables. Give yourself time to research different suppliers and consider their prices. What will be the total cost of purchasing, installing and maintaining the safety management software? Would there be an extra cost for training? This is such an important point when you evaluate the various solutions on the market. In any case, your choice should not blow a huge hole in your budget; rather it should provide you good value for money. And that’s where a free trial comes in. A free trial allows you to get immediate access to a safety management system so you can gauge the functionality, usability, and other parameters and contrast them to your requirements and how well the tool can fulfill your needs.
. Consider Vendor Support
Imagine for a second you are expected to send in an urgent report to the regulators but your safety management system is acting up and you’re stuck. Something that is guaranteed to cost you both time and money. You surely would want to be able to quickly get help and support from your supplier.
If the supplier you choose is not very responsive or knowledgeable about their WHS, and IT, it may be a good idea to consider another option. Vendor support typically includes answers to frequently asked questions; reviews of previous customers’ experiences with the vendor; technical support available via live chat or phone; and instructions for installing and setting up a new safety management software.
A good support and maintenance agreement should guarantee that you get that help when you need it, but it is equally important that you have a system that is always updated in accordance with current laws and regulations.
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